As of 6 June 2019
BY-LAWS OF TAMPA CHAPTER
MILITARY OFFICERS ASSOCIATION
OF AMERICA, INC.
- To instill love of our country and its flag
- To defend the honor, integrity and supremacy of our national Government and the Constitution of the United States
- To advocate for military forces adequate for the defense of our country
- To foster the integrity and prestige of the uniformed services
- To aid active duty, retired, reserve and National Guard personnel and veterans of the various Services, from which our members are drawn and their dependents and survivors, in every proper and legitimate manner and to advocate for their rights and interests when Service matters are under consideration by national, state or local governments.
- To foster fraternal relations among retired, active, and former officers of the uniformed services and their National Guard and Reserve components
- To serve the community and the nation
We have united to form THE TAMPA CHAPTER MILITARY OFFICERS ASSOCIATION OF AMERICA, INC.
The name of the organization shall be Tampa Chapter, Military Officers Association of America, Inc.
Section 1. The membership of this corporation shall be composed of regular, life, surviving spouse, auxiliary, and honorary members.
- Regular members:
- Officers of the uniformed services who are on the retired list.
- Officers of the uniformed services who are not yet retired.
- Former officers of the uniformed services who are acceptable to the Board of Directors.
- Life members:
Officers who have performed distinguished service for the Chapter.
- Surviving Spouse
Widows and widowers of any deceased officer who would, if living, have been eligible for membership.
- Honorary members:
- Certain individuals in recognition of their services to the nation, the community or the Chapter.
- Elected or appointed office holders at the national, state or local level.
- Commanding Officers of the major units currently based at MacDill AFB.
- Officers and former officers of the Armed Forces of foreign countries considered “allied” to the United States who have been recommended by the Membership Committee.
- Honorary membership shall remain in force during the tenure of the elected office holder.
- Extensions of honorary membership, in increments of no more than five (5) years, may be granted by the Board of Directors.
Section 2. Regular and Life members shall pay dues and have the right to vote. Surviving spouse members are not required to pay dues and do not have voting rights. Surviving spouse shall have the option to pay dues and become voting members.
Section 3. Life membership in the chapter may be awarded, upon the recommendation of the Board of Directors, by majority vote of the regular membership, to members who have performed distinguished service to the Chapter. Life members are entitled to vote and hold office but are not obligated to pay Chapter dues. Past Presidents shall be afforded life membership by virtue of the office they held in the Chapter.
Section 4. Applications for all classes of membership shall be submitted in writing to the Membership Committee. The Membership Committee shall screen each application and make its recommendation to the Board of Directors. The Board of Directors is empowered to accept or reject an application or recommendation for membership.
Section 5. Any member may be dropped from membership for just and sufficient cause by the Board of Directors. A member being considered for such action, shall be notified in writing by the Board of Directors of the reasons for the Board’s decision. The member shall be afforded an opportunity for a hearing before a committee appointed by the Board of Directors if the member so requests. If the member chooses to waive a hearing or fails to respond to the Board of Directors within fifteen (15) days, he/she shall be dropped from the membership in the Chapter.
Section 6. Regular, Life, and Surviving Spouse voting members of the chapter must join and maintain their membership in the Military Officers Association of America.
Section 1. The annual meeting of the membership shall be held on the second Thursday in October of each year. Notice thereof shall be published in the September issue of the monthly newsletter (Retrospect). A quorum for the annual meeting will consist of 10% of the chapter members. Proxies are authorized for quorum purposes only. In the event that a quorum is not present, the meeting may be recessed until the next regular membership meeting; notice of such recess shall be published in the next monthly newsletter.
Section 2. Regular meetings of the organization shall be held on the second Thursday of each month. Any change in meeting time or date is at the discretion of the Board of Directors and shall be announced at the previous monthly meeting and/or by electronic means.
Section 3. Special meetings of the membership may be called by the President or by a written call signed by 5% of the voting members.
- Fifteen days notice in writing shall be given for such special meeting. The notice may be published in the monthly newsletter.
- The purpose of such special meeting shall be stated in such notice and no other business shall be considered.
Section 4. Regular members shall be entitled to vote on any matter submitted to the membership for vote. Proxy voting shall not be permitted.
Section 5. A quorum shall consist of 5% of the voting membership.
Board of Directors and Meetings
Section 1. The Board of Directors shall consist of 14 members elected from among the voting members of the corporation and the immediate Past President.
Section 2. The directors, except the immediate Past President, shall be elected at the annual meeting of the membership.
Section 3. Directors shall serve terms of 2 years each and until their successors are elected.
In the event of a vacancy in the membership of the Board, the Board shall elect a successor to fill the unexpired term.
Section 4. The annual meeting of the Board of Directors shall be held within 60 days after the annual meeting of the membership. The incumbent President shall preside.
Section 5. The Board shall meet upon the call of the President at such time and place as he/she may designate, and shall be called to meet upon demand of a majority of its members. Notice of all regular meetings of the Board of Directors including times, dates and places shall be listed in the monthly newsletter.
Section 6. A majority of the entire Board shall constitute a quorum at any meeting of the Board.
Section 7. Each member of the Board shall be entitled to one vote. Proxy voting shall not be permitted.
Section 8. The Board of Directors shall have supervision, control, and direction of the affairs of the corporation, and shall determine its policies or changes therein within the limits of the by-laws, shall actively prosecute its purposes, and shall have discretion in the disbursement of its funds.
Section 9. Members of the Board of Directors, except the Immediate Past President, the Secretary and the Treasurer, shall not normally serve more than three consecutive terms of office.
Section 10. The officers and other members of the Board shall be installed at the regular meeting of the members in January of each year.
Section 11. Officers, directors and appointed officials shall not receive any stated compensation for their services, but the Board of Directors may authorize reimbursement of expenses incurred in the performance of their duties.
Section 1. The officers of the corporation shall be a President, First Vice President, Second Vice President, Secretary and Treasurer. Additional officers may be provided for at the discretion of the Board.
Section 2. The officers shall be elected by the Board of Directors from among the membership of the Board.
Section 3. The officers shall be elected at the annual meeting of the Board of Directors for a term of one year.
Section 4. No officer, except the Secretary and the Treasurer, shall hold office beyond his/her term of membership on the Board of Directors.
Section 5. The President shall be the principal elective officer of the organization, shall preside at meetings of the organization and the Board of Directors, and shall be a member ex officio of all committees except the nominating committee.
Section 6. Any vacancy in the office of the president shall be filled automatically by the first vice President. Any vacancy in the office of the first vice president shall be filled automatically by the second Vice President. Any vacancies in the other offices shall be filled as the Board of Directors may decide. The First Vice President, at the discretion of the President, shall chair the Program Committee and the Second Vice President shall chair the Membership Committee.
Section 7. At the discretion of the Board of Directors, the President shall appoint a Chaplain and a Service Officer and prescribe their duties.
Section 8. The Secretary shall perform duties as set forth for the Secretary in the current Chapter Handbook of Military Officers Association of America.
Section 9. The Treasurer shall perform duties as set forth for the Treasurer in the current Chapter Handbook of Military Officers Association of America.
Section 1. Executive Committee
- The Executive Committee shall consist of the elected officers of the Chapter, the President, the First Vice President, the Second Vice President, the Secretary and the Treasurer, and at least one member of the Board of Directors appointed by the President with approval of the Board. The President will vote only in the case of a tie.
- The duties and responsibilities of the Executive Committee will be assigned by the President with the approval of the Board of Directors.
Section 2. Standing Committees
- The standing committees of the Chapter shall include: a Public Relations Committee, Budget committee, Legislative Committee, Membership Committee, Personal Affairs & Survivors Assistance Committee, Program Committee and Publication Committee.
- The President shall appoint standing and special committees as may be required.
Section 3. Nominating Committee
- At a regular meeting of the Board of Directors in June, the Board shall appoint the members of the Nominating Committee.
- The committee shall consist of the immediate Past President as Chairman (if he/she is still available as a voting member of the Chapter and four other voting members of the Chapter.
- In the event of a vacancy, the Board shall fill the vacancy with another voting member.
- The Nominating Committee shall nominate seven (7) voting members of the Chapter as candidates for Directors and shall report its nominees, in writing, to the membership in September. At the September meeting, as well as at the annual meeting of the membership in October, further nominations will be accepted from the floor. No nominee shall be considered unless that person agrees to serve in writing or verbally to the President.
- At the annual meeting of the Board of Directors, the Nominating Committee shall provide a recommended slate of officers to serve during the coming year commencing in January.
Section 4. Financial Review Committee
In December of each year, the President shall appoint a special committee to review and report on the financial affairs of the corporation. It shall complete its review as of the end of the fiscal year and make its report at the Board of Directors at its February meeting.
Section 5. Other appointments
The President may appoint activity coordinators or liaison officers with the approval of the Board of Directors as deemed necessary.
Section 1. The amount of annual dues for the succeeding fiscal year shall be set by the Board of Directors., subject to the approval of the membership in October.
Section 2. The Calendar year shall be the fiscal year of the corporation.
Section 3. Annual dues shall be due on 1 January.
Section 4. Any apportionment of dues shall be at the discretion of the Board of Directors.
Section 5. The Secretary shall notify members that dues are payable NLT 1 January. Members who fail to pay their dues by 31 January shall be notified by the secretary that if payment is not received by the last day of March, they shall be placed on the inactive roster.
Section 6. Members who have been placed on the inactive roster may be reinstated upon reapplication for membership and payment of annual dues for the current year.
Military Officers Spouses Club
Section 1. A Military Officers Spouses Club (MOSC) may be affiliated with this corporation on the terms and conditions herein.
Section 2. The MOSC shall require that its members be spouses of members in good standing of this Chapter, and widows whose spouses were members in good standing of this Chapter or were eligible at the time of death.
Section 3. The MOSC may send a representative to meetings of the Board of Directors.
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall be referred to when necessary in all cases to which they are applicable and in which they are not inconsistent with the bylaws or other special rules of order the Chapter may adopt.
The Chapter by-laws may be amended, repealed, or altered, in whole or in part, by a two-thirds vote of the members present at any duly organized meeting of the membership, provided a copy of any amendment proposed for consideration has been published in the Chapter newsletter or sent to the membership via a method approved by the board.